Stock, waybills and reconciliation

Treat stock movement as a transaction

A stock issue should create a traceable movement or waybill. The sender's balance changes according to the configured business rule and the receiver explicitly accepts or rejects the movement.

Operational checks

• Verify source and destination stock locations.
• Confirm commodity and unit of measure.
• Record issued, received, consumed, returned, damaged, or adjusted quantities through approved transaction types.
• Do not repair balances by editing database rows directly.

Reconciliation

At close-out compare opening balance, receipts, issues, consumption, returns, adjustments, and expected closing balance. Investigate variances with the movement ledger and audit trail rather than a parallel spreadsheet.